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favorite this post Administrative Assistant 4 (Northwest Region) 05081 (Burlington, WA) hide this posting unhide

compensation: 3,409.00 to 4,466.00 DOQ
employment type: full-time

SALARY:
$3,409.00 - $4,466.00 Monthly

OPENING DATE: 05/21/19

CLOSING DATE: Continuous

DESCRIPTION:


Washington State Parks and Recreation Commission

AGENCY PROFILE

State Parks is governed by a board of seven volunteer citizens appointed by the Governor. Commission members serve staggered six-year terms, setting public policy and guiding the agency. The Washington state park system includes more than 100 developed parks, recreation programs, trails, boating safety and winter recreation.

Our Mission
The Washington State Parks and Recreation Commission cares for Washington's most treasured lands, waters and historic places. State parks connect all Washingtonians to their diverse natural and cultural heritage and provide memorable recreational and educational experiences that enhance their lives.

Our Vision
Washington's state parks will be cherished destinations with natural, cultural, recreational, artistic and interpretive experiences that all Washingtonians enjoy, appreciate and proudly support.

Washington State Parks employs more than 500 permanent staff and more than 350 seasonal and temporary staff throughout the state. The headquarters office is located in Tumwater, and region offices are located in Burlington, East Wenatchee and Tumwater.
___________________________

This announcement is for a full-time Administrative Assistant 4 position, at the Northwest Region Headquarters Office, located in Burlington, WA.

For more information on Washington State parks please visit here!

If you have any questions regarding this recruitment, please contact the manager listed in the "Supplemental Information" section of this publication.

This posting will remain open until filled. It is in the candidate's best interest to apply before June 4th, 2019, when a first review of applicants will be completed. The hiring authority reserves the right to fill this position at any time after that date without notice.

DUTIES:
This position's primary responsibility is to serve as the Administrative Assistant to two Region Managers (WMS Band 3) and one Assistant Region Manager (WMS Band 2) for the Northwest Region of Washington State Parks. The position has delegated authority, works independently, exercises judgment and maintains confidentiality as required. The Administrative Assistant 4, works on assigned program responsibilities, provides assistance to the region and field personnel, may represent the region office on projects and committees, and may act for the Region Managers in administrative matters.

Duties include, but are not limited to:

Region Support -
Acts as an assistant to two Regional Managers and an Assistant Region Manager for the Operations of the NW Region of Washington State Parks.

At times, exercises signature authority on administrative correspondence and administrative matters as delegated.
Acts as point of contact for operational and potentially highly confidential communications both internally and externally, making decisions that reflect the NW Region Managers and the Agency direction.

Acts on behalf of the managers on administrative matters, providing recommendations to resolve operational related issues and procedural changes, coordinating and verifying information on personnel forms prior to manager signatures, conducting research, and following up on outstanding matters on behalf of the managers.
Manage calendars and monitors the schedules of the Region Managers.

Office Management -
Serve as administrative lead for the NW Region office.
Ensure bills are paid, and reports are done correctly and on time. Reviews, edits, and corrects the work of others, including drafting letters and other correspondence on behalf of the Region Managers for their review and approval.

Coordinate confidential Commercial Driver's License (CDL) random testing, coordinate region-wide utility alerts with the state mandated 811 utility owners reporting system.

Supervise Office Assistant 3-
Supervise the Office Assistant 3 position at the NW Region office.

Recommend hiring decisions, scheduling, conducting and recommending training, coaching, prioritizing, delegating, and evaluating work, and recommending corrective action if needed.
Public Information-
Directs public contact and public service at the NW Region office.

QUALIFICATIONS:

REQUIRED QUALIFICATIONS:
Bachelor's degree in business administration, public administration or a closely related field AND two (2) years of administrative or supervisory experience (additional qualifying experience may substitute for education on a year-for-year basis).

OR

Three (3) years of experience as an Administrative Assistant 3.

DESIRED QUALIFICATIONS:
At least one (1) year of experience working in a complex organizational structure in which the incumbent is responsible for conferring, coordinating, and/or communicating with regional field staff within an organization.
Demonstrated experience performing administrative procedures within a State agency.

JOB SPECIFIC COMPETENCIES:
Ability to analyze information and create reports.
Ability to competently and efficiently use Microsoft Office products, such as: Word, Excel, Access, PowerPoint, Outlook, and SharePoint.
Ability to delegate and track the work of others.
Ability to maintain strict confidentiality.
Ability to work independently.
Excellent writing and editing skills.
Excellent customer service skills.
Excellent organizational and multi-tasking skills.
Knowledge of administrative analysis, theory, and principles in adapting practice to the unique requirements of a particular program.
Ability to review and/or prepare statistical and budget status reports.
Knowledge of contract management and purchasing procedures.

SUPPLEMENTAL INFORMATION:

HOW TO APPLY:
To ensure consideration, please complete the online job application and profile at: www.careers.wa.gov. Click on "Look for Jobs" and select Parks and Recreation Commission under the "Department" search. Use reference number 05081 when searching for the job announcement. You must attach or embed in your application the
following:

Letter of interest specifically addressing the qualification listed in this announcement.
Current Resume.

Three Professional references.
**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**
Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration. The information provided in your application must support your selected answers in the application questions. Answers will be verified, and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).

For more information: https://wfse.org/

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:
Diversity strengthens the workforce in competence and ability
Celebrating diversity appreciates and values individual differences
Diversity serves an increasingly heterogeneous society
Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future
Diversity is crucial to our ability to serve all citizens

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of
Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For information about this position, please contact Jon Crimmins at Jon.Crimmins@parks.wa.gov or (360) 755-9231.
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post id: 6895153894

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