Finance and Operations Manager (Mount Vernon)

1202 South Second St, Suite C

(google map)

compensation: $21.00-28.00 per hour (based on experience & qualifications) Benefits:WA sick leave, 2 weeks vacation leave, 10 holidays, medical paid at 100% for employee, vision insurance, retirement plan matched up to 3%
employment type: full-time
non-profit organization

The Finance and Operations Manager is a cooperative team member working to ensure the long-range vitality of the Skagit Fisheries Enhancement Group through careful, accurate management of all organizational finances. An understanding of non-profit finance and accounting is essential to communicate SFEG’s fiscal health to board and staff at an organizational, grant, and project level. The Finance and Operations Manager plays a critical role in the management of the Skagit Fisheries Enhancement Group by processing payroll, analyzing financial data and ensuring that all reporting is up to date and accurate to facilitate budget compliance and staff planning efforts. The Finance and Operations Manager will provide leadership by ensuring internal controls, policies and procedures are adhered to and improved upon to accommodate organizational growth. The Finance and Operations Manager also manages business operations and provides competent, accurate tracking of grant expenditures, compliance with grant requirements and tracks complex grant budgets to ensure effective expenditures of funds.

The Skagit Fisheries Enhancement Group is a nonprofit organization dedicated to engaging our community in restoring salmon populations for future generations. Established in 1990, we have a long history working with our community to ensure the future stewardship of our watersheds through habitat restoration, volunteer engagement, and community education. For more information about SFEG, please visit our website at www.skagitfisheries.org.
● Work with Board of Directors and Executive Director to assure accounting system and QuickBooks procedures are set-up and running efficiently, minimizing time required to perform duties
● Ensure day to day bookkeeping tasks are executed in an effective and cost-efficient manner
● Adhere to SFEG’s Financial Management Policies and Procedures and update as may be necessary to assure top quality internal controls, fiscal management and grant compliance
● Ensure compliance with GAAP, OMB standards and other regulatory requirements as may be required for proper non-profit fiscal management and compliance with grant regulations
● Prepare and process bi-weekly payroll, ensuring accuracy of all timesheets and data entry
● Ensure timely and accurate payment of all payroll taxes
● Set up new employees in QuickBooks and maintain accurate payroll accruals, rates and tax liabilities
● Provide timely and accurate month-end financial closing
● Prepare and clearly communicate monthly, quarterly and annual financial statements for board of directors and staff
● Manage accounts payable and accounts receivable
● Coordinate with payroll vendor including L&I and SIMPLE IRA and employee benefits, including complex back-end allocation of payroll between grants
● Verify accuracy of financial data and make recommendations
● Manage, track, & pay quarterly sales tax as needed
● Reconcile bank accounts and project cash flow
● Process and manage all donations and tracking of donations along 990 specifications
● Coordinate with staff to prepare financial reports needed to manage projects
● Create complex, grant-specific invoices required for grant reimbursements using QuickBooks
● Serve on SFEG’s Finance Committee, attend Executive Committee and Board Meetings as needed
● Reconcile and analyze daily cash account balances
● Maintain risk management area back-up
● Coordinate annual budget development, revision, and tracking process
● Analyze budget vs. actual statistics
● Manage cost recovery accounts including determination of recovery costs, billing and utilization of funds for replacement/repair
● Manage monthly cost allocation
● Prepare and submit necessary items for annual 990 preparation to accountant
● Prepare annual state reports and renewals (e.g. WA corporate & charitable renewals, etc.)
● Preparation necessary items for completion of annual financial review as well as other audits required by external entities including Federal A-133 audits when needed
Human Resources:
● Administer health insurance, retirement plan, and other benefits as needed for employees. Ensure timely updates as necessary
● Manage paid time off, sick pay, and holiday pay system
● Maintain employee files, employment records, and benefit plan in coordination with Executive Director and supervisors
● Prepare Annual Employee Forms with updated information
● Prepare and update composite rate forms for all employees as needed
● Stay current on employment laws
● Help to provide a welcoming and supportive environment
Operations Management:
● Create and maintain organizational office systems
● Process all new funding contracts for projects and programs. Manage SFEG’s contract filing system, including financial and contractual documents for grants and projects
● Understand and adhere to all contract compliance guidelines and create and/or refine internal instructions for grant billing
● Communicate with staff to ensure contract compliance, accurate expenditures, adherence to all rules and regulations, deliverables are met and contract provisions are followed
● Manage matching funds, provide match documentation, track match to ensure accurate utilization of matching funds, communicate with staff to comply with internal matching fund strategies
● Track individual grant budgets, provide reports to staff, assist with grant or contract spending and close-out plans
● Ensure accurate coding of bills to comply with grant or contract rules and scope eligibility
● Work with external grant managers to ensure compliance and accurate tracking
● Prepare, and oversee preparation of, regular grant or contract billings for state, federal and private funders
● Prepare monthly, quarterly, annual and end-of grant reports with project managers and coordinators
● Coordinate troubleshooting and maintenance of SFEG computers and computer network and coordinate computer repair and replacement needs with contractor(s)
● Track and order office supplies as needed
● Track equipment purchases and manage SFEG merchandise and equipment inventory

● Bachelor’s degree in Accounting, Finance, Non profit Management, Business Administration, or Public Administration.
● 3-5 years financial management and business operations experience, preferably in a nonprofit organization

● Solid computer skills with Quickbooks, Excel are required.
● Excellent understanding for use of CRM database software and Access are also necessary
● Sound judgment and decision-making skills, ability to identify problems, analyze issues, provide pro-active solutions
● Strong interpersonal skills and effective communication skills which foster collaborative relationships with employees, grantors, board members and contractors
● Ability to receive and provide constructive feedback
● Experience working in a small, high performing, and growing organization
● Passion for SFEG’s mission and work
● Ability to work in a fast-paced, dynamic office where competing priorities require careful choices about day to day workplans
● Ability to handle multiple tasks with limited supervision
● Detail oriented with strong organization skills
● Work cooperative in a team environment

The following qualifications are preferred/helpful for the incumbent who has these skills/knowledge or abilities for this position.
● Greater than 5 years professional experience in accounting, financial management and administration preferably in the nonprofit sector involving responsibility for planning, organizing, and coordinating administrative activities
● Certified Public Accountant (CPA) or Master of Business Administration (MBA) a plus
● Proactive, critical and strategic thinker who will own the responsibilities associated with grant and financial management at SFEG
● Grants management experience as it relates to compliance and reporting of government and private grants, submitting billings and tracking budgets
● Ability to build and maintain sophisticated financial tracking and reporting models
● Experience presenting financial reports to board of directors, executive director, and grant managers
● High attention to detail, ability to track complex scenarios and solve complex problems

● N/A

● The position is considered largely sedentary, requiring long periods of sitting with much of the work done at a computer. Certain elements of the job require the ability to differentiate colors. On occasion the job demands can be stressful in this management level position.

● Work with a highly effective team of passionate, compassionate people
● Opportunity to take a good financial and grant management system and make it great
● Ability to ensure the financial integrity of a highly regarded organization
● Benefits include health insurance for employee and paid sick, vacation and holidays

Create your opportunity to join our team!

Please email the following, as a single PDF file,
Subject Line: Finance and Operations Manager Position

1. Cover Letter
2. Resume
3. Three references (names and contact information)

Applications must be received by: November 1, 2019

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7002403160


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